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Facilitiy Manager
Medford, OR
Job Description
What this job involves -The Facility Manager will be the single point of contact responsible for all aspects of facilities management within their respective portfolios (PODs). They are accountable to ensure sites are well maintained and he/she is available on weekends/ evenings when emergencies occur.
What is your day to day?
Support the development and management of the capital and expense budgets by interfacing closely with the client representative
Monitor financial variance reporting to support Client goals
Daily management of work orders, flags and complete any action required to move work forward
Communicate daily with Client and all required parties to ensure work is completed in a timely manner
Verify all work has been completed to satisfactory standards
Assist with the development and implement the annual management plan for the buildings
Complete quarterly onsite inspections which require manager to drive to each site to complete and initiate work orders to remedy deficiencies found
Meet vendors onsite to review project scopes or verify work
Meet with Client onsite as needed to remedy challenges or vendor issues
Adhere to the Shared Vision Statement of Improved facility maintenance, reduced costs and simplification of process
Ensure that service levels are maintained at the appropriate level
Partner with Client to ensure adherence on all KPI's and SLA's
Support with the completion of projects as needed by Client
Complete all work in compliance with all governing laws, codes and regulations
Manage PM work orders for ongoing inspections and regularly scheduled maintenance
Partner with MES to deliver high quality work order performance
Ensure Safety and Risk related work is escalated immediately to prevent safety incidents. Identify safety hazards, working closely with EH&S and account management team to incorporate the remediation of hazards, ensuring a safe environment for building staff and technicians.
Vendor management skills are required to ensure all vendors are delivering to the service levels expected and contracted to
Oversee daily operations of Technicians including setting priorities on work to be performed in collaboration with Client Facility Manager objectives
Ensure technicians understand strategy for procurement of materials and document purchases in Abukai and CMMS. Manager approves all P Card purchases and manages all missing receipts to less than 30 days.
Oversee the operation, staffing, performance and development of the dedicated technician team and resources, including IPMP, and compliance with policies, procedures and training.
Review and approve all timecard and P Card purchases for their technicians and ensure adherence to work order and Abukai receipt procedures.
Desired experience and technical skills
Required
Minimum of 5 years of Facilities Management experience required either in the corporate environment, third party service provider or as a consultant
Proficient in MS Office, and MS SharePoint
Computer proficiency in CMMS (Work Order) systems
Preferred
Knowledge of real estate, telecommunications, furniture, accounting and building systems
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
What is your day to day?
Support the development and management of the capital and expense budgets by interfacing closely with the client representative
Monitor financial variance reporting to support Client goals
Daily management of work orders, flags and complete any action required to move work forward
Communicate daily with Client and all required parties to ensure work is completed in a timely manner
Verify all work has been completed to satisfactory standards
Assist with the development and implement the annual management plan for the buildings
Complete quarterly onsite inspections which require manager to drive to each site to complete and initiate work orders to remedy deficiencies found
Meet vendors onsite to review project scopes or verify work
Meet with Client onsite as needed to remedy challenges or vendor issues
Adhere to the Shared Vision Statement of Improved facility maintenance, reduced costs and simplification of process
Ensure that service levels are maintained at the appropriate level
Partner with Client to ensure adherence on all KPI's and SLA's
Support with the completion of projects as needed by Client
Complete all work in compliance with all governing laws, codes and regulations
Manage PM work orders for ongoing inspections and regularly scheduled maintenance
Partner with MES to deliver high quality work order performance
Ensure Safety and Risk related work is escalated immediately to prevent safety incidents. Identify safety hazards, working closely with EH&S and account management team to incorporate the remediation of hazards, ensuring a safe environment for building staff and technicians.
Vendor management skills are required to ensure all vendors are delivering to the service levels expected and contracted to
Oversee daily operations of Technicians including setting priorities on work to be performed in collaboration with Client Facility Manager objectives
Ensure technicians understand strategy for procurement of materials and document purchases in Abukai and CMMS. Manager approves all P Card purchases and manages all missing receipts to less than 30 days.
Oversee the operation, staffing, performance and development of the dedicated technician team and resources, including IPMP, and compliance with policies, procedures and training.
Review and approve all timecard and P Card purchases for their technicians and ensure adherence to work order and Abukai receipt procedures.
Desired experience and technical skills
Required
Minimum of 5 years of Facilities Management experience required either in the corporate environment, third party service provider or as a consultant
Proficient in MS Office, and MS SharePoint
Computer proficiency in CMMS (Work Order) systems
Preferred
Knowledge of real estate, telecommunications, furniture, accounting and building systems
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
5+ years
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